Planning guide
Planning YourPhoto Campaign
A nine-step framework, from discovery brief to final edit.
13 pages · PDF
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A good plan makes room for the moments you can’t plan for.
We plan every detail so that, on the day, the camera can follow what’s real. Here is how the nine steps fit together.
At a glance
Nine steps, three phases, one shared plan.
Ready.
Align, agree and commit
- 01 Align goals, scope, price
- 02 Lock dates, sign
Set.
Design, gather, close the gaps, prepare
- 03 Design activities
- 04 Teachers respond
- 05 Close the gaps
- 06 Finalize and prepare
Shine.
Shoot, deliver, look back
- 07 Shoot, stay flexible
- 08 Deliver the edit
- 09 Look back together
Phase 1 of 3
Ready.
Align, agree and commit
01Ready.
We align on goals, scope and price
It starts with listening, before anything is planned.
- Discovery brief: your school, in your words
- Website audit: how closely your site reflects it
- Discovery report: what we heard, and where to focus
- A clear scope, goals and price
02Ready.
We lock in the dates and make it official
Once we agree on the plan, we commit to it together.
- Dates agreed around your calendar and my availability
- Contract signed
- 50% deposit paid on signing
Phase 2 of 3
Set.
Design, gather, close the gaps, prepare
03Set.
I design your list of activities
Your goals, turned into real moments we can photograph.
- Tailor-made activities, built around your pillars and goals
- Options for every age group
- Ready-to-send templates for teacher communications
- A scheduling template to keep it simple
04Set.
Your teachers tell us what’s already happening
The best activities are often the ones already planned.
- The school shares the activity list with teachers
- Teachers flag what’s already in their plans
- About one week for first responses
05Set.
We find the gaps and close them
Every goal and every age group, covered.
- We cross-reference what we have against your goals
- We invite select teachers to fill any gaps
- About one week
06Set.
We finalize the schedule and prepare the school
Everyone knows what’s happening, and when.
- Final schedule confirmed with every teacher
- A reassuring, informative email to parents
- The non-media student list checked and up to date
Phase 3 of 3
Shine.
Shoot, deliver, look back
07Shine.
We shoot, and stay flexible
The plan puts us in the right place. Then we follow what’s real.
- One to three days on location (two is typical)
- Room to seize unplanned opportunities
- A school liaison: guide, second set of eyes and safeguarding support
- Help with logistics and non-media students
08Shine.
I deliver your final edit
~300Per two-day shoot
72hOr as agreed
2 yrsOf campaign assets
- A final edit sized to your shoot
- My top images flagged for you
- Enough assets to meet your media needs for two years
09Shine.
We look back together
A campaign isn’t finished at delivery.
- A follow-up call to assess the campaign’s success
- What worked, and what we’d refine next time
- Your honest feedback
Ready to planyours?
It all starts with the discovery brief: your school, in your words. It takes about ten minutes.
Start your discovery brief© 2026 Paul Pacey. This framework and all material in this guide are the intellectual property of Paul Pacey. Please do not copy, reproduce or distribute any part of it without written permission.